Subcommittee: Renewing Sponsors; New Sponsorship

This committee is responsible for developing a list of target corporations, vendors, and law firms; preparing and either emailing or mailing (as appropriate) an underwriting packet for the corporations, vendors, and law firms; tracking the status of all sponsorship outreach; working with the Beneficiary to encourage additional sponsorship; and following up to encourage donations and sponsorships. This committee requires solicitation, detailed tracking, and leadership, but it is CRITICAL to our mission!

The Renewing Sponsors Subcommittee would be responsible for securing sponsorship from previous year’s Luncheon Sponsors, while the New Sponsorship Subcommittee will seek new sponsors. Both will report to the Underwriting chair who will oversee and track all sponsorship.

The committee organizes all facets of the Heart & Sole 5K/Fun Run, which will take place on February 16, 2019 at White Rock Lake. This committee promotes the event, which includes the design and distributes rack cards at other local races, as well as online and print promotion. Additionally, they secure monetary race sponsors and in-kind food, beverage and entertainment sponsors. They also design race shirts, finishers’ prizes and compile race day gift bags. The committee coordinates the event details, facilitates set-up, organizes corporate and individual teams, leads volunteers and fulfills all other day-of needs.

This committee is responsible for handling all aspects of the ASC Silent Auction, which typically takes place in April. This includes coordinating the location of the event and all food and drinks; design of the online invitation; solicitation of silent auction items from corporate partners; coordinating with ASC membership and the Beneficiary to obtain silent auction items; and organizing the silent auction, including creating a spreadsheet of all silent auction items, preparing the silent auction preview, collecting all silent auction items, preparing the items for online and day-of bidding, and facilitating the sale of items and disbursement of items to winning bidders.

Subcommittees: Luncheon Arrangements, Centerpiece Committee; Luncheon Publicity-Invitations, PowerPoint, Signage, Program

The Luncheon Arrangements committee is responsible for all facets of organizing the yearly Luncheon, including: securing the hotel and the audio/visual service provider; selecting the Luncheon menu; soliciting and supervising volunteers for set-up the night before and day of the Luncheon; coordinating the pre-Luncheon VIP Reception; managing all set-up, registration, and any book-signing details; set-up of Luncheon tables; arrange for text-to-give donating; and coordinating with the Beneficiary to provide donation envelopes for the tables and to collect all envelopes from the tables post-Luncheon.

The Centerpiece Subcommittee, under the Luncheon Arrangements leadership, is responsible for the design of the tables the day-of the event, including the centerpieces placed on each table and offered for sale at the Luncheon. The subcommittee should make efforts to secure in-kind or discounted centerpieces; ensure arrival and placement of centerpieces; coordinate with the Beneficiary to provide table envelopes for centerpiece sales; design and create the table numbers for each table; design and create any table tents/triangles; attempt to obtain table favors and place them on table; work with the Luncheon Publicity subcommittee to ensure placement of programs and any other table materials.

The Luncheon Publicity Subcommittee will gather all sponsor logos and membership lists (from the Underwriting and Membership Committees) for incorporation in Luncheon publicity items. Additionally, they will secure in-kind design sponsorship and (in conjunction with designers) design and proofread the invitations; create and proofread a PowerPoint presentation to display the sponsors and beneficiary information at the Luncheon; and design and proofread a program for the Luncheon.

This committee is responsible for all aspects of the centerpieces that are placed on each table and offered for sale at the Luncheon, including: designing the concept for the centerpieces; identifying in-kind sponsors who can provide materials for the centerpieces (e.g., vessels and filler); ensuring centerpieces arrive at the Luncheon site in advance of the Luncheon; preparing written tags for the centerpieces, if necessary; coordinating with the Beneficiary to provide table envelopes for centerpiece sales; and coordinating with the Luncheon Arrangements Committee to place centerpieces on the tables either the night before or day of the Luncheon.

The Centerpiece Committee is looking for creative members who have ideas for unique centerpieces and/or relationships with vendors who might be willing to donate materials for the centerpieces.

This committee, led by the outgoing ASC Lead Chair, is responsible for soliciting and reviewing all Beneficiary applications for the following year; selecting which applicants will receive onsite visits; conducting onsite visits with selected charities; determining which charities will present to the ASC membership at the Charity Selection Committee; and helping facilitate the Charity Selection Meeting, which typically occurs in July. Click here for more information about joining the Charity Selection Committee.

Subcommittees: Website; Facebook; LinkedIn; Twitter; Newsletter; Print Publicity

This committee is responsible for issuing ASC’s monthly newsletter by coordinating with the committee co-chair(s) to get their monthly update and drafting additional newsletter contents with input from the ASC Lead Co-Chairs. This committee also is responsible for coordinating with ASC’s web designer to update content on ASC’s webpage; coordinating all aspects of the publicity for ASC’s public events, including developing content for ASC’s external publicity firm, negotiating with advertising companies (e.g., D CEO and Texas Lawyer) to secure in-kind donation of advertising space, and working with a graphics designer to design advertising within required specifications; and managing all social media, including ASC’s Facebook, LinkedIn, and Twitter profiles.

Each Subcommittee would be responsible for the respective media/social media outlet.

Subcommittees: Membership Administration; Recruitment

The Membership committee is responsible for all administration relating to ASC members, including: tracking the membership status of all ASC members; collecting all membership forms and dues; promoting ASC to new members; maintaining and updating all membership-related forms; coordinating with the Beneficiary regarding ASC membership lists and/or dues; and working with the Invitations and Programs subcommittees to provide updated ASC membership lists for all published materials.

The Recruitment Subcommittee will be responsible for outreach to increase new members.

This committee is responsible for finding hosts with conference rooms or space for the ASC monthly planning meetings, working with the hosts or other vendor sponsors to provide lunch for the meetings, and preparing and sending a meeting invitation to all members.

This committee is responsible for all aspects of ASC’s members-only events intended for networking and CLE fulfillment. This committee coordinates each event by: selecting the event location, food and drinks; securing event sponsorship; selection of CLE speakers/topic; creating and sending the online event invitation; publicizing the event; coordinating with communications and membership committees to increase attendance. This committee typically puts on the annual Neiman Marcus fashion show in Dallas, plus a professional development seminar in Addison/North Dallas in the winter and a CLE in the Plano area in the spring.

This committee is responsible for designing the Luncheon invitation, in conjunction with a graphics designer; updating the invitation list, using underwriting target lists, Beneficiary contacts, and a list from the State Bar of Texas of all women lawyers licensed in Dallas, Collin, and Denton Counties; and arranging the printing, addressing, stuffing, and mailing of the invitation.

This committee is seeking members who have a creative streak to assist in developing the design concept for the invitation and members who are detail-oriented to assist in proofreading the invitations.

This committee is responsible for designing the Luncheon program, in conjunction with a graphics designer and the Invitations Committee; coordinating with the other ASC committees to collect and insert content for the Luncheon programs; and arranging the printing and delivery of the programs for the Luncheon.

This committee is seeking members who have a creative streak to assist in developing the design concept for the program/invitation and members who are detail-oriented to assist in proofreading the programs.

This committee is responsible for coordinating all aspects of the publicity for the Luncheon both pre-luncheon and post-luncheon, including coordinating with The Margulies Group, working with a graphics designer to design D CEO and Texas Lawyer ads, and choosing and coordinating with the photographer for the Silent Auction and pre-luncheon reception.